3.1.1: Once the formats for all competitions are advised for the upcoming season, and invites are sent out seeking team entries, a representative from all clubs and schools is required to complete a Competition Entry Form.
3.1.2. By completing this entry form, all clubs and schools understand and agree to abide by these Competition Rules and the Code of Responsibility.
3.1.3: All clubs and schools understand that they must have a current operational Health and Safety Plan and a trained First Aider at each home game.
3.1.4: All clubs and schools will ensure the Administrators, Coaches, Managers and where appropriate players and other members are provided copies of the Code of Responsibility and the Competition rules.
3.1.5: Clubs and schools can assemble combined teams on the basis that it is good for the game. However, written approval is required from the relevant clubs and/or schools involved and the relevant competitions committee. This approval is to ensure that the combination team does not see players pushed out of teams to accommodate others and to ensure that the intention is for the good of the game and its participants and not manipulated to gain a competitive advantage.
Team entries for all competitions will only be accepted until close of business on Friday:
3.2.1: For Baywide Rugby: the closing date will be at the discretion of the Senior Club Working Group. For all other senior rugby, at the discretion of the sub union committee.
3.2.2: For Secondary School rugby, the closing date will be determined by the Secondary Schools Competition Committee once team entries have been received.
3.2.3: For junior School rugby, the closing date will be determined by the appropriate sub union junior committee once team entries have been received.
Clubs and schools confirmed in competitions will be invoiced for affiliation fees upon receipt of their official entry form. Clubs and schools are required to have paid all fees to the respective competition organising committee or union by the start of their competition.
Affiliation fees for all competitions can be found in Appendix “7”.
3.4.1: The following categories of participants are required to be registered with your club or school in order to participate in a Bay of Plenty Rugby Union, sub union or affiliate competition:
3.4.1.1: Player:
3.4.1.1.1: Senior Registration– U19 and above
3.4.1.1.2: Junior Registration U6-U18 inclusive for club, year 1-8 inclusive for schools
3.4.1.1.3: Sevens Registration – Sevens
3.4.1.1.4: RIPPA Registration –RIPPA and RIP Rugby all ages.
3.4.1.2: Coach:
3.4.1.2.1: 15-a-side rugby teams participating in any tackle rugby competition require a minimum of two registered coaches.
3.4.1.2.2: All 7-a-side and 10-a-side, RIPPA and RIP rugby teams participating in any rugby competition (both tackle and RIPPA/RIP) require a minimum of one registered coach.
3.4.1.3: Manager:
All rugby teams (both tackle and RIPPA/RIP) teams require a minimum of one registered manager. For 15-a-side teams, it cannot be one of the registered coaches. For 7-a-side, 10-a-side, RIPPA or RIP rugby team it can be the registered coach, but it is strongly recommended that it is someone other than the coach.
3.4.1.4: Administrator.
All clubs and schools must have at least one person registered as their administrator. This person is responsible for ensuring that all of their players, coaches and managers are registered and assigned to the teams that they enter into the various competitions at the beginning of each season.
3.4.1.5: Events Manager.
All clubs and schools must have at least one person registered as their Events Manager. This person is responsible for adhering to 5.1 of the competition rules.
3.4.2: In order for players, coaches, managers and administrators’ registrations to clubs and schools to be valid for each season, the following minimum personal information must be contained:
3.4.2.1: Full name and date of birth. These details are to be exactly as written on a legal form of identification, such as a birth certificate, student identification, drivers licence or passport. Registrations using nicknames or varied spelling of full names are not permitted.
3.4.2.2: Current address, current phone number and current email address.
3.4.3: The competition registration period runs from September of the year before to August of the current year.
3.4.4: Players can only be registered to one club or school during the registration period. Any player found to have two or more active registrations under similar or varied names to more than one club or more than one school participating in the exact same competition during the same restration period will be ineligible to play for either club or school team until such time as this registration anomaly is resolved.
3.4.5: It is the responsibility of both the player and the club or school administrator to ensure that player registration details are as per rule 3.4.2 are full and correct.
3.4..6: All participant registrations are to be completed using the club or school’s relevant online registration forms contained within Sporty.
3.5.1: It is a New Zealand Rugby & ACC compulsory requirement that all coaches of all 7-a-side, 10-a-side and 15-a-side tackle rugby teams entered into any domestic competition in New Zealand complete (either online or in person depending on the delivery method applicable at the time) a RugbySmart (U14 and above) or Smallblacks (U6-U13) course. All course dates and information can be found on the Bay of Plenty Rugby Union website "Coach Development section".
3.5.2: Any team participating in any Bay of Plenty Rugby or affilliate competition without the minimum number of coaches holding a fully completed Rugbysmart or Smallblacks accreditation will be in breach of these competition rules and may be subject to sanction.
Health and Safety legislations place responsibilities on all clubs and schools and this differs depending on whether your organisation employ staff or whether your you have volunteers. In order for a club or school to participate in Bay of Plenty Rugby Union Competitions, clubs are now required to have a current operational Health and Safety Plan prior to the competition commencing. To help ensure your club is up to date with this please visit our resources section of the website for health and safety manual templates.
3.7.1: Players who last played rugby overseas must obtain an INBOUND INTERNATIONAL CLEARANCE by completing the International Clearance form before they are able to register and play for a New Zealand club or school. All information regarding international clearances can be found on the New Zealand Rugby website, click here.
3.7.2: Players wishing to travel overseas at any stage of the year to play rugby must obtain an OUTBOUND INTERNATIONAL CLEARANCE by completing the International Clearance form before they are able to register and play rugby for an overseas club, school or professional rugby organisation. Once this form has been completed, it needs to be sent to the Bay of Plenty Rugby Union (competitionsadmin@boprugby.co.nz) before the player leaves New Zealand.
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